Seeking Quotations for our next guide in our popular living in the dunes series!
Several years ago, Save the Dunes produced the popular "Living in the Dunes" guide, made possible with funding provided in part by the National Oceanic and Atmospheric Administration and the Indiana Department of Natural Resources Lake Michigan Coastal Program. Now, Save the Dunes (with the support of funding from the entities above) is expanding this project, creating the next guide in this series - a pollinator habitat landscaping guide. It is something that our friends and supporters can look for completion in 2021. Currently, we are seeking qualified contractors to aid in the development of the guide. If you or someone you know whose qualifications may represent those listed below, please forward this link!
Request for Quotations
Project Name: POLLINATOR HABITAT LANDSCAPING GUIDE FOR INDIANA’S COASTAL COMMUNITIES
Save the Dunes Conservation Fund, Inc.
October 15, 2019
All responses shall be sent via email only to:
PLEASE NOTE DUE DATE:
Responses must be received no later than
3:00 p.m. Central Time, on Friday, November 15, 2019.
The subject line of the Quote should read:
POLLINATOR HABITAT LANDSCAPING GUIDE FOR INDIANA’S COASTAL COMMUNITIES
Save the Dunes Conservation Fund, Inc. is requesting that qualified consultants submit a Quote to develop a full‐color pollinator habitat landscaping guide for residents of coastal communities in Indiana. The purpose of this project is to enable residents to protect native pollinator biodiversity through pollinator habitat-style landscaping. The guide will identify native plants that support pollinator life cycles and where to use them in coastal landscapes based on specific site characteristics. Native pollinators will also be identified to provide scope and inspiration on the range and beauty of species supported by these plants. Several garden templates will be provided to help residents plan their garden to combine function with the need for an aesthetically pleasing result. The guide will also provide seasonal bloom times, corresponding pollinator life-cycles and how to maintain pollinator gardens throughout the year via text and illustrative diagrams. The guide will provide context as to how this style of gardening protects pollinator biodiversity in the Indiana Dunes coastal area by building resilience to stresses from habitat loss and fragmentation, pesticides, climate change and invasive species. The guide will also point residents to regional resources that will help them source plants, plan and maintain their gardens throughout the year.
Targeted communities include but may not be limited to Gary, East Chicago, Ogden Dunes, Dune Acres, Porter Beach, Porter, Chesterton and Valparaiso, Beverly Shores, Pines, Michigan City and Long Beach.
SCOPE OF WORK
1) Review Documents
We are approaching this as a continued series of our Living in the Dunes guide available for review here: https://savedunes.org/resources/. The consultant shall conduct a brief desktop survey of pollinator guides for the Great Lakes region and talk to at least two organizations to ask what has been most effective (or ineffective) with their program. Examples of pre‐existing guides include Ecoregional Planting Guides from the Pollinator Partnership (https://www.pollinator.org/guides), and Pollinator-Friendly Plant Lists from the Xerces Society (https://xerces.org/pollinator-conservation/plant-lists/). The Xerces Society’s guide to conserving bumblebees is also very informative (https://xerces.org/bumblebeeguidelines/) as is their Bumble Bee and Monarch Conservation brochures that describe how to support the seasonal needs of pollinators (https://xerces.org/brochures/).
2) Advisory Committee Meetings
The consultant will attend meetings with Save the Dunes and a small advisory committee of experts from regional partner organizations and communities. At minimum we will extend an invitation to the Indiana Department of Natural Resources, Indiana Dunes National Park, The Nature Conservancy, Indiana Native Plant Society, local Wild Ones chapter, among others, to participate in the advisory committee. We will also solicit input from stakeholders and conservation leaders in coastal communities to best understand the needs of the residents. It is estimated that there will be a minimum of four in‐person meetings that the consultant will attend and facilitate with this committee. Each meeting will likely last for two hours.
3) Framing the Issue
The consultant will be expected to provide a narrative about the incredible biodiversity of the Indiana Dunes coastal region. This narrative will be connected to opportunities within coastal communities for protecting pollinator biodiversity by landscaping with native plants that support their lifecycles. The narrative will explore challenges facing pollinators including habitat loss and fragmentation, pesticides, climate change and invasive species. It will also highlight the plight of specific native pollinator populations that are in decline. It will arrive at the conclusion that coastal communities’ can make a significant contribution to the region’s natural resources by providing the tools they need to protect native pollinator biodiversity within their landscapes.
4) Identification of Native Plants that Support Pollinator Species
The consultant will work with the project’s advisory committee to develop a list of roughly 20 plant species that could be used by residents in their landscapes that support the lifecycle of native pollinators. This will include a range of plants such as host plants that support butterfly caterpillars; nectar and pollen plants that support adult butterflies, moths and bees; and plants that specifically attract large pollinators such as hummingbirds and bats. The species should be selected to emphasize the potential of beautifying one’s landscape with native plants that also support pollinators. The range of plants selected should be chosen to represent specimens that maintain a continuous source of blooming flowers/food for pollinators throughout the growing season. Once a list is agreed upon, the consultant will develop descriptions of each plant accompanied by photos for easy identification – with an emphasis on the most beautiful and inspiring characteristics of the specimens in addition to the ecosystem service benefits they can provide (i.e. seed heads provide a food source for over-wintering birds; stands of native plants provide habitat for overwintering bees, butterflies and moths). The consultant will also include the benefits of landscaping with native plants such as reduced need for fertilizer, mulch, water and will specifically emphasize that it is critical to eliminate the use of pesticides to avoid killing pollinators attracted to their landscapes. In addition to the plants that are spotlighted, a tabled list of plants, planting requirements, bloom times, and the pollinators they support will be developed.
5) Identification of Native Pollinator Species
The consultant will work with the advisory committee to develop a palette of roughly 20 native pollinators that will be supported by the selection of native plants appropriate to the ecosystems described in the guide. These pollinators will be featured in photographs that include different stages of their lifecycle. The stages of pollinator lifecycles will be related to the plants that support theses stages (e.g. from egg to caterpillar on host plant - to chrysalis in protected area of habitat- to butterfly nectaring on preferred flowers). Iconic pollinators and incredibly beautiful species will be included where-ever possible to create an irresistible desire for the gardener to draw them to landscapes rich in native plants. This should not however result in the exclusion of pollinators that are less well known but ecologically connected to beautiful and/or inspiring native plants ideal for landscaping in coastal communities. The proximity of coastal communities to protected lands of the Indiana Dunes National Park, State Park and other nature preserves, should also be considered as a pathway for native pollinators to expand their existing habitat into residential spaces. This aspect will be key for highlighting pollinators that are in decline regionally but have local populations supported within protected habitat.
6) Identification of Ecosystems & Habitats Appropriate for Native Plants & Pollinators
A cross section of the coastal landscape similar to that found in the original “Living in the Dunes: A Homeowner’s Guide to Landscaping in Indiana’s Dune Communities,” will illustrate the variety of ecosystems and habitats represented in the region. This will demonstrate biodiversity at the ecosystem level and call out specific pollinators and their habitat within them. This illustration will provide landscaping-relevant site descriptions. We ask that at least 6 different site types be mentioned; more may be needed based on the consultants’ analysis.
7) Seasonal Changes
The consultant will develop a graphic that illustrates how native gardens in the region change over the seasons. This graphic will demonstrate the connection of the plants and habitat features of the gardens to the life-cycle stages of enigmatic pollinator species that would be supported in these spaces. It will also connect the reader to information on common pollinator garden maintenance issues and how they change over the course of the year.
8) Template Garden Designs
The consultant will develop easy-to-understand drawings or images to help residents understand how to lay out their plants to ensure a functional, aesthetically pleasing design that is associated with a particular ecosystem type described in the guide. Explanations of how to appropriately plant the gardens should be part of this section. Specifically, maintenance of native plantings is key to the successful adoption of this style of gardening by communities, and therefore clear instructions for sustaining an aesthetically pleasing garden throughout the year is essential. Long-term expectations about how the planting may change over the years would also help residents to be successful and fulfilled by their gardening projects.
9) Other Residential Stressors
Based on feedback from the advisory committee and stakeholders, the consultant will recommend several additional items to add to the guide. These will be additional items residents should be aware of or projects they can undertake to benefit the ecosystems in the coastal region. Examples could include installing bioswales or rain gardens, reducing chemicals used on the landscape, maintaining septic systems, and more.
10) Additional Resources
A section noting how to find out more about ideal pollinator habitat, native plantings, maintenance, coastal issues, and other projects will be included in the final product, specifically as they relate to partner organizations participating in the project. The list will include titles and web links and be broken down by category as appropriate.
11) Final Deliverables
The primary final deliverable will be a full‐color Adobe PDF file that will be made available digitally to reduce paper and costs. However, because a significant number of residents in dunes communities are not using computers or smart phones, we will print a small quantity of guides – 500 in total. These must be printed on recycled paper using sustainable dyes. A second Adobe PDF file with high resolution page layouts will be provided so it may be used for printing directly to a color printer to make more print copies on an as-needed basis.
12) Outreach / Public Input Meetings
Save the Dunes staff will present the project at two public meetings after the project is underway and at the conclusion of the project. We expect the consultant to attend both of these meetings and help to prepare presentation content as appropriate. Presentation time will likely be under 1 hour.
13) Outreach / Public Input Meetings: Other Stakeholders
Save the Dunes staff will present the project at a Lake Michigan Coastal Advisory Board meeting at the close of the project. We expect the consultant to attend this meeting and help prepare presentation content as appropriate. Presentation time will likely be under one hour.
TIME OF SERVICES
This Request for Proposals is being issued in accordance with a project funded in part by a grant from the U.S. Department of Commerce, National Oceanic and Atmospheric Administration, and is being administered by the Indiana Department of Natural Resources Lake Michigan Coastal Program. The approximate project period would start in late 2019 and continue through June, 2021. Project activities must receive pre-approval by Save the Dunes’ project manager prior to implementation. Services will be paid upon completion of satisfactory work.
COSTS AND DOCUMENTATION
Please break down costs per item number (1-13) including details for each task within if possible. Do not alter or combine these categories. Please specify the amount of any subawards and list the firms. Please note any MBE/DBE contractors.
All questions must be directed in writing only via email to Natalie Johnson at firstname.lastname@example.org by Monday, November 11, 2019 at 5pm Central Time.
PROPOSAL SUBMITTAL REQUIREMENTS
Quotes shall be sent by email only to Natalie Johnson at email@example.com.
Include all costs associated with the project, and break into specific categories. A detailed budget is required.
SUBMITTAL DUE DATE AND TIME
Responses must be received by email only to firstname.lastname@example.org no later than 3:00 p.m. Central Time, on Friday, November 15, 2019.
This project is funded in part by a grant from the U.S. Department of Commerce, National Oceanic and Atmospheric Administration, and is being administered by the Indiana Department of Natural Resources Lake Michigan Coastal Program. Compliance with all applicable federal, state, and local laws, rules, and regulations is required.
The Indiana Department of Natural Resources, the Indiana State Auditor, the U.S. Department of Commerce, the Comptroller General of the United States, or any of their duly authorized representatives, will have access to any books, documents, papers, and records of the contractor that are directly pertinent to that specific contract, for the purposes of making audit, examination, excerpts and transcription. Such records must be maintained for three years after closeout of the contract.